See Q&As below:
The National Institute of Corrections (NIC) is soliciting proposals from organizations, groups, or individuals to enter into a cooperative agreement for an 18-month period to begin no later than September 15, 2014. Work under this cooperative agreement will involve the development of a series of resources dedicated to addressing the corrections-specific frequently asked questions of its many stakeholders. Sample content will include original feature writing, the creation of fact sheets, and multimedia development. These works will support the production of “Thinking About Corrections,” NIC’s electronic magazine dedicated to educating audiences about corrections through creative storytelling. This project will be a collaborative venture with the NIC Director’s Office.
DEADLINE: Applications must be received before midnight (ET) on Thursday, August 14, 2014.
Download the Full Solicitation
Please note effective July 1, 2013 the Central Contractor Registration (CCR) was merged to the System for Award Management (SAM). The SAM registry and Frequently Asked Questions can be reached at http://www.sam.gov. Please note that the registration process can take up to 1-3 weeks, so please plan accordingly.
Questions and Answers:
Question: 1. Who will determine the content of the weekly feature articles/multimedia described on page 6 under deliverables?
Answer: The awardee will collaborate with NIC staff to determine the editorial schedule.
Question: 2. How much "lead time" will our partner who develops the multimedia for the project have? In other words, will we develop a list of topics in October/November that will apply throughout the winter/spring, or will the topics be selected across the full 18 months?
Answer: Volume 1 of Thinking About Corrections is currently in production. The awardee will be responsible for delivering content for volume 2. Due to this overlap, lead time is negotiable. The topics for the full calendar year will be selected at the start of the award, leaving time for the awardee to schedule production for multimedia accordingly.
Question: 3. Because this project is a cooperative agreement, will NIC be able to assist us (at no cost to the project) in developing that footage when the practitioners are located outside of driving distance from the research team?
Answer: The awardee must be able to complete all tasks associated with this award using the funds provided.
Question: 4. How long will the review process typically take after we submit our articles to NIC?
Answer: The length of time required to review submissions will depend on the complexity of content in the submission. However, approvals typically take no longer than 3 weeks.
Question: 5. In thinking about our budget and timeline, it would be helpful to know when the actual weekly feature articles/multimedia product will begin?
Answer: The awardee may begin production of deliverables for this award at any time. However, only deliverables that adhere to the editorial schedule will be approved.
Question: 6. There are a number of products required for submission in the list of items to include on pages 7 and 8. Do all of these items count toward the 30 page limit for submission? If not, which ones do not count?
Answer: All items required in the application must be made available with your submission while meeting the 30-page limit.
Question: 7. [XYZ Company] has an accounting firm that annually prepares our tax return however the company has never had a financial audit. Does this disqualify us out of hand for bidding on the opportunity?
Answer: For official guidance, please review the Office of Management and Budget Circular A-133. The only requirement for a single audit is if your company has received over $500,000 total federal assistance in a year.
Question: 8. Has NIC conducted a survey of its stakeholder groups regarding potential topics of interest for Vol. 2?
Answer: No, NIC has not conducted a survey. However, we do conduct an annual environmental scan (e.g., see http://nicic.gov/library/027874), which may yield topics of interest for "Thinking About Corrections."
Question: 9. Please define "extended" stakeholder groups?
Answer: "Extended" stakeholders are groups that fall outside of NIC's core target audience of correctional staff. These extended groups comprise correctional partners, such as community organizations, employers, families, professional associations, and educational institutions.
Question: 10. Who are NIC's current stakeholder groups?
Answer: NIC's current stakeholders include correctional staff and correctional partners, such as community organizations, employers, families, professional associations, and educational institutions, that are involved in corrections.
Question: 11. Should the proposer allocate travel in the proposal budget to attend the kick-off planning meeting? If not, are travel expenses associated with attending the kick-off/planning meeting absorbed by NIC?
Answer: Yes, NIC pays for travel, if it is necessary, in accordance with federal regulations (per diem rates, etc.). However, awardees should be judicious with their travel estimates and use technology wherever possible.
Question: 12. What are the current distribution numbers for Thinking About Corrections?
Answer: Distribution statistics are currently unavailable.
Question: 13. What are the current readership numbers for Thinking About Corrections?
Answer: Readership statistics are currently unavailable.
Question: 14. Does NIC currently have a team in place that is responsible for the overall development (e.g., design, editing, etc.) of Thinking About Corrections?
Answer: Yes, associated with this project is a team of staff, which includes our writer/editor, Information Center staff, and correctional program specialists.
Question: 15. How diverse is the publication's readership base?
Question: 16. Will you need experienced peer reviewers for this program?
Answer: No, experienced peer reviewers are not needed for this program.
Question: 17. Do we need to have evidence of 508 compliance submitted on the form provided on-line at nicic.gov/section508? Or simply include how we are going to fulfill 508 compliance in either the narrative in our proposal or in some other form.
Answer: Highly qualified applicants will demonstrate an understanding of Section 508 in their narrative proposal and outline remedies for ensuring that all submissions comply to Section 508 regulations. For example, an applicant planning to submit video should articulate a plan for providing closed captions or transcripts.
This blog is funded by a contract from the National Institute of Corrections, U.S. Department of Justice. Points of view or opinions stated in this document are those of the authors and do not necessarily represent the official position or policies of the U.S. Department of Justice.