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Updated: Cooperative Agreement - Safeguarding Children of Incarcerated Parents: Developing and Implementing Family Strengthening Policies at Correctional Institutions at the Local and State Level
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The National Institute of Corrections (NIC) in partnership with the Bureau of Justice Assistance at the U.S. Department of Justice and the U.S. Department of Health and Human Services is soliciting applications for funding under the Fiscal Year (FY) 2016.

Overview
A growing body of research indicates that strong family connections during incarceration is associated with better reentry outcomes, including reduced recidivism. Research also indicates that positive communication between incarcerated parents and their children can be important for their child’s well-being. Maintaining family relationships during incarceration is challenging; including changes in family structure, long distances between the prison facility and family, and limited resources to maintain communication. However there are policies that correctional facilities can implement to help overcome these challenges, while still maintaining a safe and secure environment.

The goal of this cooperative agreement is for the awardee to develop training materials and implement evidence-informed, model policies that can be adopted by local jails and state prisons to reduce the traumatic impact of parental incarceration on children and improve reentry outcomes for parents. This project will be modeled on the highly successful “Safeguarding Children of Arrested Parents” project that developed a model protocol for police, developed through a collaborative process, to reduce the traumatic impact of parental arrest on children. The model protocol for police was developed by the International Association of Chiefs of Police (IACP) and consisted of a model protocol document, a white paper explaining the development of the protocol, training for implementation through webinars and conference presentations, and a produced training video explaining implementation. All of these materials are available to download free of charge on IACP’s website: http://www.iacp.org/cap. The model policies for corrections would similarly be developed by an organization with expertise in the corrections profession. They will be developed through a collaborative process that would include subject matter experts in corrections, correctional safety, jail and prison administration as well as child welfare, trauma, and children of incarcerated parents. These policies and training materials will be developed, distributed, and implemented at pilot sites, with their implementation carefully tracked.

DEADLINE: Applications must be received before midnight (ET) on August 8, 2016.


Please note effective July 1, 2013 the Central Contractor Registration (CCR) was merged to the System for Award Management (SAM).  The SAM registry and Frequently Asked Questions can be reached at http://www.sam.gov.  Please note that the registration process can take up to 1-3 weeks, so please plan accordingly.

Questions and Answers: 

Question 1: The solicitation "describes $1,125,000 in available funding for a 12-month project period (pg. 14), but describes three years of activities on pages 9-13. Is $1,125,000 the maximum grant amount for the three year period instead?"

Answer: Yes

Question 2: "What initiative does a "pre-agreement cost" fund support?" 

Answer: This is not applicable in this solicitation.

Question 3: "During stage one of the program, at what level of "cooperative agreement" participation will the National Institute of Corrections (NIC) have in selecting the 10-15 Subject Matter Experts (SMEs) committee members? Will the qualified awardee as a SME have the ability to nominate or select other SMEs based on personal knowledge and their professional contributions?"

Answer: Developing a committee of subject matter experts (SMEs) will be a collaborative process with our federal partners and the awardee.

Question 4: "Could you advise as to whether there will be a forthcoming RFP for local organizations to act as pilot sites in relation to the applicant selected under the current RFP: Safeguarding Children of Incarcerated Parents: Developing and Implementing Family Strengthening Policies at Correctional Institutions at the Local and State level, CFDA #16.601?"

Answer: When eligibility and selection criteria are developed, we will post on the NIC website, as well as other internal modalities of advertising (Networks, NIC news, other federal partner agency websites, etc.).

Question 5: On page 14, the time period is stated as 12 month beginning September 1. However, on pages 10 and 12 of the solicitation, the Summary of Work section refers to project stages which are to be done in a total of 3 years. Stage 1 is Year One; Stage 2 and 3 are Year Two and Three.

Answer: Yes, Stage 1 is Year One; Stage 2 and 3 are Year Two and Three.

Question 6: Will you (Greg Crawford) be the staff person who will work with the awardee?  If not, who will be the primary staff person collaborating on this award?

Answer: NIC will identify the project manager at a later date.

Question 7: Can you clarify the amount and terms of the award and budget?

Answer: See question #1

Question 8: Is it possible to have two principal investigators at different institutions?

Answer: The role of any contractor or subcontractor needs to be clearly defined and justified in the application.

Question 9: Are state government agencies eligible to apply as the primary applicant?  Or can state government agencies serve as a proposed sub-recipient? 

Answer: Yes

Question 10: We are unclear as to whether the programs are intended to support the incarcerated individual, his or her co-parent, or their children - or some combination of the above.

Answer: The goal of this cooperative agreement is for the awardee to develop training materials and implement evidence-informed, model policies that can be adopted by local jails and state prisons to reduce the traumatic impact of parental incarceration on children and improve reentry outcomes for parents.

Question 11: NIC invites applications from nonprofit organizations (including faith-based, community, and tribal organizations), for-profit organizations (including tribal for-profit organizations), and institutions of higher education (including tribal institutions of higher education). Recipients, including for-profit organizations, must agree to waive any profit or fee for services.

NIC welcomes applications that involve two or more entities; however, one eligible entity must be the applicant and the others must be proposed as sub-recipients."

Does that mean there needs to be at least two entities applying together one of which is a higher education institute? No.

Answer: No

Question 12: Can we, as a non-profit organization, solely apply for this grant (provided that we have partnerships with county jail, probation, CWS)?

Answer: Yes

Question 13: In section D, Application and Submission Information, there is a section titled Financial Management and System of Internal Controls Questionnaire.  Is this document to be downloaded, completed and submitted as part of the application?

Answer: No

Question 14: Will the pilot sites addressed in the solicitation be provided with funding from NIC toward implementation of model policies?

Answer:  The awardee will need to develop a budget in their proposal from the funds within the solicitation that includes funding implementation of model policies in the pilot sites. 

Question 15: We also wish to request clarification of the response you provided on the NIC website to this question:  "Are state government agencies eligible to apply as the primary applicant?  Or can state government agencies serve as a proposed sub-recipient?"  The response on the website is "Yes".  Does the NIC response mean that state government agencies (i.e. correctional agencies) are eligible to apply?

Answer: Yes

 




Posted Thu, Jun 23 2016 12:47 PM by Susan Powell

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This blog is funded by a contract from the National Institute of Corrections, U.S. Department of Justice. Points of view or opinions stated in this document are those of the authors and do not necessarily represent the official position or policies of the U.S. Department of Justice.