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Updated: Cooperative Agreement: Staffing Analysis Manual for Corrections and Technical Assistance
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The National Institute of Corrections (NIC) is seeking applications for funding under the Fiscal Year (FY) 2017 Staffing Analysis Manual for Corrections and Technical Assistance. This program furthers NIC’s mission by building the capacity of federal, state, local, and tribal correctional agencies to independently evaluate and assess staffing requirements, perform staffing calculations, develop a staffing plan, produce a comprehensive staffing report, and monitor and evaluate the implementation of recommendations from the staffing analysis.

Program-Specific Information

NIC’s Staffing analysis training has been conducted separately by both the prisons and jails divisions using separate curricula in  classroom setting comprised of participants from multiple facilities or agencies. Materials for the four-day Prison Staffing Analysis Training Program include Prison Staffing Analysis: A Training Manual, facilitator guide with field exercise and presentation guidelines appendix, and a PowerPoint Presentation. Materials for the four-day Jails Staffing Analysis Training Program include Staffing Analysis Workbook for Jails, 2nd Edition, facilitator guide, participant guide, and a PowerPoint Presentation.

In an effort to build the capacity of federal, state, local and tribal correctional agencies to conduct staffing analysis, NIC expects that a blended approach, which includes e-learning and a universally applicable manual, will serve a broader audience of agencies. Ease of use will be critical to the success of this manual. Through this cooperative agreement, NIC seeks to develop a comprehensive staffing analysis manual, applicable to both prisons and jails, develop a staffing analysis e-learning course, and identify two (2) sites (1 jail/1 prison) to pilot the manual. To aid the development of the manual, three (3) to four (4) peer reviews of both the draft 3rd Edition Jail Staffing Analysis (2009) and the Prison Staffing Analysis: A Training Manual (2008) will be conducted prior to the award of this solicitation. Through this process, content recommendations and process updates that address staffing challenges and the requirements of today’s correctional facilities are anticipated.

DEADLINE: Applications must be received before midnight (ET) on March 6, 2017.


Please note effective July 1, 2013 the Central Contractor Registration (CCR) was merged to the System for Award Management (SAM).  The SAM registry and Frequently Asked Questions can be reached at http://www.sam.gov.  Please note that the registration process can take up to 1-3 weeks, so please plan accordingly.

Questions and Answers

Following are the responses to questions received January 18, 2017 in response to the above solicitation:

Question 1:   For the jail curriculum pilot, does NIC have a preference or guidelines on the jail size (i.e., small or medium)? If yes, what are the size parameters?

Answer:  The staffing analysis manual that will be piloted should not be considered a prisons or jails curriculum, rather a staffing manual for correctional facilities.  The size and operations of the jail should be suited to thoroughly test the manual and their personnel should have the capacity to provide thorough, constructive feedback.

Question 2:  The solicitation identified the Prison Staffing Analysis: A Training Manual dated 2008. There is a NIC Prison Staff Analysis Curriculum that exists with a revision date of September 30, 2012. Can you confirm the 2012 prison program curriculum is the version to be considered for this solicitation?

Answer: The staffing analysis manual that will be created from this cooperative agreement should not be considered a manual for prisons or jails, rather a staffing manual for correctional facilities.   NIC staffing analysis materials to be used in it’s (Staffing Analysis Manual for Correctional Facilities) development are:

Prison Staffing Analysis: A Training Manual (2008)
Prison Staffing Facilitator Guide with Field Exercise Appendix (2012)
Prison Staffing: PowerPoint Presentation (2012)
Peer Reviews of Prison Staffing Analysis: A Training Manual (2008)
Staffing Analysis Workbook for Jails, 2nd Edition (2003)
Jails Facilitator Guide (2014)
Jails Participant Guide (2014)
Jails PowerPoint Presentation (2014)
Draft 3rd Edition Jail Staffing Analysis (2009)
Peer Reviews of the draft 3rd Edition Jail Staffing Analysis (2009)

Question 3:  While not specifically mentioned in the grant, is it anticipated that the Awardee is responsible for travel, lodging, and per diem of the participants in the pilot?

Answer:  Participants shall be personnel from the agency selected to conduct the pilot, therefore participant expenses are not applicable.

Question 4:  Is it NIC’s expectation that the Awardee will publish the manual or shall Awardee provide manuscripts or galleys reading for printing?

Answer:  The Awardee shall provide a final manuscript for the publication.

Following are the responses to questions received February 12, 2017 in response to the above solicitation:

Question 1:  What events and/or deliverables are expected to fall outside of the initial 12 month award period?

Answer:  All events and/or deliverables are expected to be completed withing the initial 12 month award period.

Question 2:  The solicitation requires a "final draft" of the e-learning course. Could you provide more details about the form and format that is expected?

Answer: The look and feel of the course including the graphics, structure, sections, and audio are consistent with existing, modern NIC PREA E-courses.  For samples, go to http://nic.learn.com/PREA and view the courses PREA: Coordinators’ Roles and Responsibilities and Investigating Sexual Abuse in a Confinement Setting.  NIC can provide example source files/UI that were built using Lectora 11.  The course design should include graphics and images free of copyright restrictions.  The course should be SCORM compatible.  The course should be built using HTML5 and be compatible with desktop and mobile devices.  Finally, courses should not contain any Flash elements.

Question 3:  Is there a Learning Management System (LMS) that NIC expects to be used for the development of the on-line course, and if so, will NIC provide any guidance in its use?

Answer:  NIC’s LMS provider is Oracle-Taleo.  The e-course should be designed to be compatible. 




Posted Tue, Jan 3 2017 12:55 PM by Susan Powell

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